General Troop FAQs
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OPEN HOUSE NOVEMBER 1, 2016
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  1. What if a girl stops showing up to troop meetings?

  2. What if a girl wants to transfer to a different troop?

  3. A parent in my troop wants to start her own troop and take some of my girls with her, what should I do?

  4. How do I stop parents from hanging out at the meetings if they are being disruptive?

  5. How do I stop my parents from bringing disruptive siblings to meetings?

  6. Are siblings allowed on trips?

  7. Who do I contact for advice about problems in my troop?

  8. Who do I contact for activity and badge related questions?

  9. When I should I contact council?

  10. What is Plan 2 Insurance and when do I need it?

  11. What if the parent can't afford books? Uniforms? Trips?

  12. One of the girls in my troop has a friend who wants to join my troop. Can I just let her join?

  13. We have to change our troop meetings, do I need to do anything?

  14. I was told my level is in charge of an event every year. What does this mean?







Q. What if a girl stops showing up to troop meetings?
A. You should call the parent and ask why their daughter has stopped attending. If they are having a conflict and can no longer attend the meetings, offer to put them in touch with the Organizer to find them a new troop. If they are no longer interested in being a girl scout, please contact the Service Unit Registrar so they can be marked as "dropped" from your troop.

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Q. What if a girl wants to transfer to a different troop?
A. This happens very often. Sometimes they can no longer make the meetings due to other activities, sometimes your troop is too active or not active enough for them, and sometimes its as simple as their friend is in a different troop and they want to be with them. If this occurs, do not take it personally. Contact the new leader and be sure to transfer any important papers to them, then contact the Service Unit Registrar with the new troop number and the girls' name so the transfer can be made official.

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Q. A parent in my troop wants to start her own troop and take some of my girls with her, what should I do?
A. The first step is not to panic. Troops split every year for a variety of reasons, so don't take it personally. Put the parent in contact with your level consultant so that they can start the steps necessary to becoming a leader. They cannot have their own troop or start meetings until they have followed all of the necessary procedures outlined in "Starting a new troop". Sometimes once they realize how much work is involved, they change their minds. Sometimes its just idle chatter. If they do become a new leader and begin asking parents in your troop to join, don't act insulted if they leave. Be sure to contact your consultant and your level organizer so that you can work out the paperwork and finances associated with splitting your troop. Remember, you will have to interact with this new leader at meetings and events, so it's always best to try to keep things positive. You can always recruit more girls next year, and if you act pleasant throughout the split, some of the girls may want to return to your troop at a later date.


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Q. How do I stop parents from hanging out at the meetings if they are being disruptive?
A. Sometimes parents like to hang at meetings because it's not worth the drive back and forth, sometimes they see it as an opportunity to chat with other parents, and sometimes they just have nothing better to do. Whatever the reason, it can be very disruptive to your troop if not handled properly. Don't be afraid to set expectations of your parents up front. If you are meeting in a public building, such as a school or library, explain that they don't have to leave, but ask that they wait outside of your meeting room for the meeting to conclude. If this doesn't work, starting putting them to work. If they insist on staying in the room with you, start doling out chores to them, like getting paper towels from the bathroom or collecting up permission slips from the other parents. Eventually they will get the hint and either start helping or start staying out of your way.

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Q. How do I stop my parents from bringing disruptive siblings to meetings?
A. Ask ALL parents, regardless if they have brought siblings, who wish to stay at your meetings to wait outside of your meeting room. If the siblings have nothing to do, then the parents will eventually get the hint that they cannot participate with the troop and will either bring activities for them to keep them busy or stop bringing them altogether.

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Q. Are siblings allowed on trips?
A. All Council and Service Unit level trips have a "no sibling" policy unless otherwise stated. Siblings are not covered by insurance and therefore not welcome at many events. If you choose to have "family" activity for your troop and invite siblings to participate, that's fine as long as you purchase Plan 2 Insurance for the event. (See "What is Plan 2 Insurance and when do I need it?")


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Q. Who do I contact for advice about problems in my troop?
A. You should contact your consultant. They are listed in the roster or you can use the contact form.


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Q. Who do I contact for activity and badge related questions?
A. You should contact your consultant. They are listed in the roster or you can use the contact form.


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Q. When I should I contact council?
A. Technically, never. If you are having problems that you cannot resolve on your own, your first course of action should be to contact your consultant. If you do not get the answers that you need from your consultant, your next step is to contact the Service Unit Directors. Leaders are discouraged from contacting Council until all other Service Team Member resources have been exhausted.


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Q. What is Plan 2 Insurance and when do I need it?
A. Plan 2 Insurance is additional insurance that you will need to purchase whenever unregistered people are going to be participating in an event you are organizing. (Download the form.) This includes unregistered parents chaperoning trips, "family" style events where parents and siblings are invited, etc. In other words, if they aren't registered and they are considered as being "with" your troop, you will need to make sure you purchase this additional insurance for them.


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Q. What if the parent can't afford books? Uniforms? Trips?
A. You should let all parents know up front that GSCSNJ has a special program in place for families that need help paying for certain items. Council Cares will cover the cost of many necessary Girl Scout items including handbooks, vests, certain pins and badges, as well as trips. You should consider providing a copy of the form to each of your parents at the beginning of the year so that they don't have to ask for it if they need it.

A check for the amount requested will be sent directly to the leader, made payable to the Troop. In the case of certain troop trips, you may not get the funds requested in time to pay for event registration, so the troop may need to "float" the cost for the individual until Council Cares comes through, which can take up to 8 weeks from the date of the request.

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Q. One of the girls in my troop has a friend who wants to join my troop. Can I just let her join?
A. You should contact your organizer first and be sure there isn't a waiting list before you accept any new girls. If there aren't any girls waiting for a troop that could potentially make your meetings, then you are free to accept whomever you want into your troop.

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Q. We have to change our troop meetings , do I need to do anything?
A. Yes. If you are moving your meetings mid-year to a different time, place, or day you need to contact your consultant and the Service Unit Registrar and let them know the new meeting details. If you are changing your details from last year, then you simply need to put the new meeting details on your dues summary when you re-register your troop.

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Q. I was told my level is in charge of an event every year. What does this mean?
A. Every year EWAGS has certain repeating events that they plan. In order to make sure these events happen, each grade level has been put in charge of a certain event. These events are as follows;

  • Kindergarten & 1st Grade - Deck the Walls/Giving Tree & (Fall) and Memorial Day Parade (late Spring)

  • 2nd Grade - Teddy Bear Picnic

  • 3rd Grade - Hightstown Day Booth (Fall) & Open House (Spring)

  • 4th Grade - Interfaith Service* (approx. March 12: Girl Scout Sunday)

  • 5th Grade - World Thinking Day & Service Unit Camp Out (Spring events that alternate every other year)

  • 6th Grade - Bridging Ceremony (early June)

  • 7th Grade - Carolling

  • 8th Grade - Babysitting at Leader Meetings & Father/Daughter Event (approx. Feb.14th)

  • 9th Grade - Leader Appreciation / Leader Daughter Event

  • 10th - 12th - Sing-A-Long, Leader Investiture/Ceremony for November Leader Meeting



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